Parts, from request to invoice.

Asking for a part

• Anyone working on a car asks for a part in their own words, from the desk or from Bay Mode. There is no catalogue to search, and technicians see no prices.
• The parts desk records suppliers’ quotes, then approves or rejects the request.

Orders and deliveries

• Supplier orders, with an approval step for orders above the limits you set.
• Order paperwork as a PDF. Garage OS doesn’t send orders to suppliers: you send them, and record when each was sent and acknowledged.
• Deliveries received into stock or issued straight to the job, with any substitutions decided as they arrive.

Parts stock

• The parts you hold, by location and bin, with reorder levels.
• Parts reserved for a job, issued, moved between locations, or adjusted.
• Stock counts: start one, record what you find, and post the result.

Supplier invoices and returns

• Supplier invoices checked against the order and what arrived, with any differences to decide on.
• Credit notes, supplier returns and core returns, each followed to the end.
• A supplier’s invoice or credit note read from a CSV, or from a PDF that contains text, into a draft that a person confirms. Scanned paper isn’t read.

Suppliers and prices

• Your suppliers in one place, with their details, purchasing terms and history.
• Price lists imported from a CSV, with a preview before anything changes, and agreed prices with start and end dates.
• Limits you set: a monthly budget, the largest single order, and the amount above which an order needs approval, with payment terms, credit limits and preferred suppliers for each part category.

Garage OS records what you order and what you owe. It doesn’t pay suppliers or move money.